On the day coordination is invaluable when it comes to planning an event. Think of it like having an extra pair of hands to help decide where the best place is to set your welcome sign before your guests arrive; an additional pair of eyes to oversee your event from a birds-eye view to ensure everything runs smoothly and another pair of ears to listen to the visions you have in bringing this event idea to life.
On the day coordination is a service that is best embraced in the lead-up to your chosen event date (generally 6 weeks before). Confusing right – not just on-the-day after all!
This is because in the 6-weeks before your event is due to take place, whether you’re planning a wedding, annual Christmas event or corporate team building conference, many elements will become finalised. For example, you’ll be working to complete your chosen DJ set list; your florist is likely to be reaching out to their wholesalers to see what seasonal blooms they have coming in and therefore your colour palette/theme will be decided upon and in all instances, you’ll start to hear about any last-minute guests/delegates who can no longer attend which determines your final guest number.
Whilst this is all happening, it is helpful to have someone on board overseeing the many moving parts to offer reassurance on the plans in place so far, advice on last-minute questions and guidance on the little things that crop up in those final few weeks of planning. This is especially useful during the times that us wedding professionals coin ‘peak season’ because there may be occasions where suppliers are providing a service for numerous occasions in one week and therefore emails may be answered less frequently.
Imagine just for a moment not having any questions left unanswered in that lead up to the event; how much you’d be able to enjoy the preparations as they begin, instead of stressing about the 101 queries being thrown at you. That’s what me and other professionals are here for. We talk from experience and calm the nerves of anyone feeling the overwhelm that can come from planning an event – and if we don’t know the answer straight away, we have a network of professionals around us who will be more than happy to extend their support!
Having been an extra member of the team in the weeks leading up to my clients’ event day, I am often asked to recommend suppliers and those will only be of people whom I have worked with before. If they haven’t told you what time they’re arriving on your wedding day, I’m not nervous because I only recommend those who place the same value on your day as me. The recommendations you find on Google do not offer the same level of praise like a recommendation does.
Take a read of what some of my previous clients have said about having me as their coordinator:
“Thanks so much for everything Lorna. I was sceptical when our friends said you were the best money they spent on their wedding but I have to agree! You removed any stress; it was so helpful that you were able to help with our last-minute scatter-brain requests”
“From the moment she came onboard, 6 weeks before the event, Lorna made us feel in control and confident about everything we had planned.
We had many moving parts on the day and Lorna tirelessly worked in the background seamlessly plugging gaps that we had not thought about and directing a multitude of suppliers allowing Jess and I to thoroughly enjoy our day knowing it was in good hands.”
“Lorna was our on the day coordinator and we couldn’t be more grateful! She was friendly and as excited for the day, as we were. She clearly loves what she does and is incredibly professional, she really knows her field. Lorna helped us with the things we did know, the things we weren’t sure about and the things we didn’t know at all. She was there in the weeks before hand and spoke with all suppliers and then took full control on the day in the best way and we didn’t have to think of a thing!”
